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Undergraduate Student Staff

Undergraduate Student Hire and Extension/Separation Process 

If you are interested in making a new Undergraduate Student Hire, please follow the directions listed below. All documentation will be submitted to the SSHA AP team at If you have any questions about the process or any of the documents listed below please do not hesitate to contact Joseph Swann at jswann@ucmerced.eduStudents cannot begin work until they have signed new hire documentation and received approval to begin work from Student Employment.  


Undergraduate Student Hire Process: To begin the process please refer to the links below for all referenced documents. 

  • The student classification guide will help you determine what level you want to bring in the student assistant. (Link to Student Classification Guide) 

  • The student assistant pay schedule provides the hourly rate for each level. (Link to Student Assistant Pay Schedule)

  • Once you know the student assistant level, please fill out the Undergraduate Student Job Description Form and sign (PDF – must still be in fillable format when you submit it to If you already know who you intend to hire, please have them sign the bottom of the form as well and provide their student ID number. (Link to Undergraduate Student Job Description Form) 

  • Please complete the Temporary Telecommute Agreement. Both you and your student hire will need to sign the form. The other needed signatures on the form will be acquired by the SSHA AP team after your submission. (Link to Temporary Telecommute Agreement) 

  • When emailing the completed documents please provide the funding source you intend to use, the expected start date, the expected end date, and the number of hours your student hire will work each week. Regarding funding, please provide either the COA or an accurate description of the account you plan to use. Example: “Please use my start up funds.” or “Please use x grant.”  


Direct Hires vs Recruitment: Whether you need to recruit for the position or if you already know who you intend to hire the same documentation will need to be completed. Student information and signatures will be completed after you have made your final selection.  


Separation and Extension: Two weeks prior to the student hire’s set end date, the SSHA AP team will contact the hiring manager. At that time you can decide if you would like to extend the student hire’s appointment or separate as planned. If you plan to extend, please provide the funding source you intend to use for the extension and the new end date. If you plan to separate, no further action will be needed once the SSHA AP team has been informed of your decision.