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Events & Seminars

SSHA Event Coordination

In alignment with University priorities and mission, in the School of Social Sciences, Humanities and Arts (SSHA) we strive to provide excellent support for programs and events focused on educating students, featuring scholarship, building community, encouraging collaboration and generating visibility for the SSHA and UC Merced. The Events and Seminars office provides support in strategic guidance, event management, and logistical services for faculty-sponsored programs and events in SSHA.  


Event support requests for Fall 2020 are due by Monday August 17, 2020.

Click Here: SSHA Event Support Request Form

COVID-19

We recognize that the COVID-19 situation leaves our planning for future events in an uncertain state, but we are optimistic that we will be able to resume academic event activities in the Fall semester and are here to support you during this time. If events scheduled with SSHA Events & Seminars for Spring 2020 were cancelled due to COVID-19, and you’d like to reschedule for Fall, please reach out to set up a time to discuss your event. If you were awarded funding from the SSHA Dean’s office through Instructional or Dean’s discretionary funding for your event, please contact ssha.financial@ucmerced.edu for consultation on available funds.


Extended Review Period: Aug 18 - Oct 1, 2020

Event support requests received after the deadline will be reviewed upon receipt through October 1, 2020. In order to ensure resources (such as space, parking, hotels, etc.) are available, Event Support Requests that are comprehensive and large-scale should be received at least 6 weeks in advance. The review of each proposal will take into consideration capacity of workload, scope and date of the event, with a response as soon as possible to guide next steps.


Contact:

SSHA Event Staff:

Staff Functions:

Austyn Jones

Events Coordinator

E: ssha.seminars@ucmerced.edu

P: 209-228-2280

  • SSHA Seminars E-mail Account
  • Event Requests and Coordination (Conferences, Seminars, Course-Related Events, Campus-Wide Events, Special-Request Events)
  • Event Consultation (Policies, Best Practices, Budget, Risk Management)
  • SSHA liaison to University Committees
  • EMS Room Reservations – Secondary Approver

Quick Reference Links:

Seminar/Large Event Tracking Spreadsheet

Conference Room Reservations

Frequently Asked Questions

UC Merced Lakeside Catering

Forms:

Event Sign-In Sheet Template

Facilities Event Set-Up Request Form

SSHA Seminars Guest Travel Reimbursement Form 

SSHA Seminars Guest Travel Guidelines

Entertainment Reimbursement Request Form

SSHA Seminars Faculty Travel Reimbursement Form

Office of Protocol and Special Events Planning Resources

UC Policies:

Expenditures for Business Meetings, Entertainment, and Other Occasions (UCOP - BUS 79)

Travel Regulations (UCOP - G 28)